05 Sep How to Organize Data Protection
It is important to put together your plan to protect your data to keep up-to-date with most recent regulations and best practices. Having an effective plan in place inspires confidence in employees and customers while helping you avoid costly fines for non-compliance.
A sound data security plan starts with a thorough inventory of the data in your company. This allows you categorize the information according to type of information, location, and access. Certain kinds of information, like PHI (personal health information) as well as financial or card information, are more sensitive than other types. Then, you can choose your security measures according to the criticality and sensitivity of the information.
Also, identify which employees have access to certain information. This includes employees at branch offices, contractors who support your network, as and those who work remotely and use equipment like digital copiers, inventory scanners, and smartphones. Think about restricting their access to the minimum www.contactdataroom.com/transaction-room-vs-vdr-differences required for their job, such as only keeping the credit card details of customers on file when necessary.
Be sure that all of your facilities are equipped with cameras that have motion sensors and night vision that can detect unauthorized access to file servers, archives, or backups. This will also be useful in catching people who take photos of whiteboards or monitors that contain confidential information, as well as for identifying employees who haven’t properly left their workstations.
It’s also crucial to communicate your company’s policies and procedures effectively throughout the company. Your employees should be taught to recognize cybersecurity threats such as Phishing scams targeting passwords and encourage them to report suspicious activity.
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